Records Management Analyst II

Job Category: Doc Control
Job Type: Contract Full Time
Job Location: Honolulu County

The Honolulu Authority for Rapid Transportation (HART), a semi-autonomous agency of the City and County of Honolulu, is responsible for the design and construction of Hawaii’s largest infrastructure project and the nation’s first fully-automated rail transit system.  Considerable work is in progress to extend the system past the Daniel K. Inouye International Airport and into downtown  Honolulu, representing an 18.9-mile fixed-guideway rail system with 19 stations.  It is an exciting time to be at HART, as the first half of the rail system recently opened to the public. 

HART seeks a dedicated self-starter, who will perform records  management assignments of moderate difficulty, to support all processes and systems, of the project management plan, for controlled documents and information management.


HART is a part of the City and County of Honolulu, and its employees receive the full range of comprehensive benefits package, as provided by the City, and includes:
  • Vacation: Employees may earn up to 21 days per year.
  • Sick Leave: Employees may earn up to 21 days per year.
  • Holidays: 13 days a year; 14 days during an election year.
  • Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
  • Medical, Dental, Prescription Drug and Vision Care: Various health plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
  • Group Life Insurance: No cost for eligible employees.
  • Deferred Compensation Plan: Invest in your future…choose to defer part of your pre-tax income for retirement.
  • Retirement Plan: The Employee Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
  • Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as pre-tax item.
  • Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
  • Direct Deposit: Direct deposit of paychecks to designated financial institution is available.
  • Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
  • Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service.


All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.

Job Duties and Responsibilities

  • Maintain project software for tracking correspondence, drawings, electronic files, controlled documents, and action items, including data entry, report preparation and quality check of data.
  • Coordinate the distribution of incoming correspondence, submittals, requests for information, and the controlled release of baseline and contract documents.
  • Compile and organize materials, data, and information for agency mailings, reports and other special project assignments.
  • Respond to requests for documents from contractors, vendors, and internal stakeholders to issue and transmit requested documents.
  • Generate reports on the performance of Document Controls projects for appropriate management.

Minimum Requirements

  • A combination of education and experience substantially equivalent to graduation from an accredited college or university with specialization in business or public administration, political science, history, or a related field.
  • One year of records management analysis experience.

Desired Qualifications

In addition to the minimum requirements listed above:

  • Strong written and oral communication skills and computer proficiency in Microsoft Office applications (Word, Excel, Outlook and PowerPoint).
  • Advanced knowledge of computer technology.
  • Experience with Oracle Primavera Unifier.
  • Knowledge of electronic publishing and experience in various file formats, graphics and many different software programs.
  • Construction project management experience.

Schedule and Location

The work of this position is conducted in the HART offices (no telecommuting allowed) during typical 8-hour shifts.

Salary Range

$52,068- $60,912 annually


  • In addition to a resume, this position requires an Employment Application to be submitted.
  • HART does not cover any relocation costs.
  • This position is not eligible for tele-working.

Segment 1 Rail Now Open

For information on rail fares, schedules, safety, and operational questions, visit the Department of Transportation Services website. Skyline Hotline: 808-848-5555

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